Facility Availability Inquiry | City of Walnut Creek

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City of Walnut Creek Facility Rental Office
Located at the Heather Farm Community Center
301 N. San Carlos Dr, Walnut Creek, CA 94598
Ph: (925) 256-3575; fax (925) 938-7529

Today's Date

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Nature of Planned Activity:

Age of guest of honor: (OK to leave blank if over 21)

Name of Applicant:

Name of Organization (if applicable):

Applicant Address:

City:

Zip:

Home Phone / Cell / Fax:ext.

Work Phone:ext.

E-mail address:

Person in charge the day of the Event:

Facility Interested In

Facility Interested In

Day(s) / Date(s) Requested:

Enter mm/dd/yyyy

Estimated Attendance:

Estimated Attendance:

Times Requested for your event:

Times Requested for your event:

Start Time:

End Time:

PLEASE REMEMBER the facility will NOT be open prior to the start time of your rental contract

for you, your caterers, bands, decorators, etc.

Is this a non-profit organization?

Is this a non-profit organization?

Yes

501(C) Service Organization?

501(C) Service Organization?

Yes

Will you be selling tickets, soliciting donations, or collecting funds in conjunction with this event?

Yes

If so, a City of Walnut Creek Business License is required. Contact Sheri Lund at (925) 943-5821.

Will Alcoholic Beverages be served?
(Only beer, wine, and champagne may be served)

If so, there is a $100 fee.

Will Alcoholic Beverages be served? (Only beer, wine, and champagne may be served) If so, there is a $100 fee.

Yes

Do you plan to sell alcohol at your event?

Yes

Do you plan to either pre-sell tickets or sell tickets at the door that include alcohol service?

Yes

If "Yes" for either of these questions, a license is required. Events involving exchange of monetary consideration (example: purchase of meal ticket with any form of alcohol being served as a part of the meal) requires:

1. Letter of permission from the Walnut Creek Police Dept. Contact Sonja Chesareck at (925) 943-5844.

2. Permit from Alcohol Beverage Control (ABC). ABC will issue one-day permits to non-profit groups who wish to sell beer or wine at fundraisers. ABC is located at: 1515 Clay Street, Oakland, 94612 telephone # (510) 622-4970

Decorations:
(Please refer to rental brochure for restrictions)

Decorations: (Please refer to rental brochure for restrictions)

Yes

Explain:

Explain:

How did you hear about us?

How did you hear about us?

For the Community Centers/Library: A non-refundable initial payment of $500 or the entire amount of the rental fees (whichever is less) is required for reservations made 90 days or more in advance. Remaining rental fees and refundable damage deposit are due no less than 90 days before the event date. For events booked less than 90 days in advance, all fees and charges must be paid in full.

For the Gazebo: Your minimum rental fees are non-refundable and must be received at the time of booking. $100 refundable damage deposit is due 90 days before the event date. For events booked less than 90 days in advance, all fees and charges must be paid in full.

For non-profit groups: A State Treasurer’s letter of non-profit status must accompany your initial payment (deposit and/or rental fees). All payments for your event must be made with a check from your Organization. Your event will be billed as a private event if proof of eligibility and/or proper payment is not provided.

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